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The Administrative Assistant will provide general office support to the Museum, administrative support to the Board and Executive Director and manage all aspects of our donor database, gift processing, and donor stewardship. This is a regular, full-time non-exempt position.


The Administrative Assistant reports to the Executive Director (ED) and works closely with the Advancement Director (AD).

Administrative Support

  • ·        Manage stationery and supply inventory, making orders for all departments
  • ·        Manage the calendar and appointment schedule of ED
  • ·        Create and maintain filing systems, electronic and physical
  • ·        Gather and distribute all Board materials for bi-monthly meetings, committee meetings, and Annual Meeting
  • ·        Take all Board meeting minutes
  • ·        Collate and distribute mail throughout the Museum
  • ·        Actively participate in the life of the Museum

Advancement and Membership Responsibilities

  • ·        Manage all updates to donor database ensuring donor information is updated and accurate
  • ·        Process all pledges, gifts and membership donations from receipt through acknowledgment
  • ·        Draft acknowledgement letters to be signed by AD or ED 
  • ·        Support all annual mailings, including list maintenance and generation
  • ·        Analyze fundraising metrics monthly, looking for trends and opportunities
  • ·        Serve as the point of contact for the Advancement team, responding to all donor inquiries
  • ·        Manage all membership benefits including catboat VANITY, publications, etc.
  • ·        Generate monthly membership reports for dashboards
  • ·        Reconcile monthly figures with finance team
  • ·        Prepare and coordinate all membership communications including renewal notices, membership cards, benefits, etc.
  • ·        Oversee donor stewardship, ensuring that Museum maintains culture of gratitude

Required skills and abilities:

  • ·        Superior organizational skills and suburb attention to detail
  • ·        Seeks excellence and professionalism in all things
  • ·        Positive attitude and affable personality
  • ·        Exudes composure, especially under pressure
  • ·        Excellent interpersonal/communication skills                         
  • ·        Self-starter with the ability to work independently as well as part of a team; ability to take directions and feedback.
  • ·        Adept at working within deadlines handling several projects at once
  • ·        Ability to juggle priorities and to maximize resources
  • ·        Takes initiative to anticipate next steps and potential roadblocks
  • ·        Ability to import/export data and execute mail merges

Education and Experience

  • ·        Associate degree required; Bachelor’s degree highly preferred
  • ·        3-5 years of relevant experience required

Physical Requirements: Prolonged periods sitting at a desk and working on a computer.

Start Date: April 1 or sooner

Salary: commensurate with experience and benefits package available.

Felix Neck

Employer: Mass Audubon offers a work environment that is challenging, yet flexible. Our compensation and benefits program is competitive, including a 403(b) plan and generous paid time off. Every inquiry will be treated confidentially. Mass Audubon is proud to be an Equal Employment Opportunity Employer.

Job Summary: See below

Volunteer Opportunities, click HERE.

Salary: See below

Full Time Nature Preschool Teacher

Location: Vineyard Haven, MA

Sanctuary: Felix Neck

Environmental Educators / Day Camp Counselors

Location: Vineyard Haven, MA

Sanctuary: Felix Neck

Coastal Waterbird Field Assistant III - Multiple Locations 2021

Location: Multiple, MA

Sanctuary: Allens Pond , Long Pasture , North River , Felix Neck , Barnstable Great Marsh , Wellfleet Bay

Coastal Waterbird Field Intern/ Traineeship - Multiple Locations 2021

Location: Multiple, MA

Sanctuary: Long Pasture , North River , Allens Pond , Felix Neck , Barnstable Great Marsh , Wellfleet Bay

Coastal Waterbird Field Assistant I - Multiple Locations 2021

Location: Multiple, MA

Sanctuary: Allens Pond , Long Pasture , North River , Felix Neck , Barnstable Great Marsh , Wellfleet Bay

Coastal Waterbird Field Assistant II - Multiple Locations 2021

Location: Multiple, MA

Sanctuary: Allens Pond , Long Pasture , North River , Felix Neck , Barnstable Great Marsh , Wellfleet Ba

Sheriff's Meadow

Employer: Sheriff’s Meadow Foundation is the local land trust for the island of Martha’s Vineyard. We protect 2,900 acres of land across the island. We own 72 distinct preserves comprising 2,075 acres, and hold 42 conservation restrictions over an additional 825 acres. We own land in each of the six towns on Martha’s Vineyard. 

Job Summary: Click HERE



Employer: MVYRadio is a 501-c-3 nonprofit is an independent radio station - Voice For The Vineyard. They provide music, news, culture and community. MVYRadio embraces its local, regional and worldwide roots through its independent format, and uses contemporary media and community engagement to enrich the lives of our audience.

Job Summary: This is a 15 hours per-week accounting assistant. 

Salary: based on experience

Location: he position will be hybrid (office/home) for the first 3-5 months. When we return to offices full time, the work will be on site on the Island of Martha's Vineyard.

Nature of Work: The accounting assistant will work closely with the Director of Finance and Operations.  

Primary Responsibilities: Responsibilities include managing administrative tasks, assisting with A/P and A/R, payroll and month end close.

Minimum Qualification Requirements: Qualifications: Knowledge of QuickBooks Online, experience with bookkeeping, proficiency in MS Outlook, Word, Excel, and strong verbal communication and writing skills

Additional Preferred Qualifications: MVYRADIO is committed to building a diverse and inclusive workplace and strongly encourages members of traditionally underrepresented communities to apply.

To apply for this positionFriends of MVYRADIO is an equal opportunity employer. To apply, email your resume, a note about yourself, and your relevant experience to  

 Application deadline:  February, 2021

Harbor Homes

Job Description:  Homeless Prevention Caseworker - responsible to oversee operation of the winter shelter for unhoused individuals. 

Qualifications: Minimum college degree in human service or related field. 

Time Commitment: 20 hours/week.

Job Description: Shelter Program Coordinator

Qualifications: Degree/certification in human service or related field. Administrative experience and experience with clients with substance abuse and/or mental health issues required. 

Time Commitment: Temporary position from November – April 2021. Up to 20 hours/week. 

Job Description: Shelter Provider:

Qualifications: Experience providing services to clients with substance abuse and/or mental health issues. Minimum high school diploma or equivalent required, degree or certification in human services field preferred.

Time Commitment: Temporary position from November – April 2021. Overnight and daytime shifts are available.

Compensation: $17/hour.  Call 978-273-0533 or email for an application. 

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